William Patten Primary School has the following facilities available for hire:

Indoor
 The Community Room (accessible access)
 Three main halls (one on the ground (accessible access) , middle floor, top floor)
 Classrooms (various available on each floor)

Outdoor                                                                                                                                                         

 Play areas – KS1 and KS2                                                                                                                                         Football pitch  (small goal posts)                                                                                                                             Roof terrace with spectacular views

Each area can be hired separately or in any combination of areas.

The Governing Body controls the use of the school premises both during and outside the school day. It is the intention of the Governing Body to encourage the community use of schools providing that community uses are self-financing and the school’s budget must not be allowed to subsidies them in any way.

The Letting policy covers:

-The rental fees of area/s hired
-The Site Manager’s time (A Site Manager must be on duty at all time)                                                         —The cost of cleaning after an event
-The cost of wear and tear on the school premises
-The cost of amenities – gas, electricity, water, toilets, etc
-Security and Health and Safety cover (public liability insurance)

Hirers should:
 Discuss their requirements with a member of staff at William Patten Primary School to ensure availability
 Make a written application for the use of premises using the booking form and Agreement supplied.
 William Patten Primary School will then issue an invoice to the hirer which will include an additional 50% deposit as confirmation of booking. This must be paid prior to the event by BACS transfer
 Monthly invoices in advance will be issued for long term hire and payments by bacs or standing order is the preferred method of payment.
 Pay a refundable deposit of 50% on initial invoice

In the event of cancellation hirers will be expected to pay:
**50% of the booking if less than one week’s notice is given
**100% of the booking if less than two day’s notice is given.

Lettings policy 2023 -24

WP Lettings application and booking form